GERMANIA SPORTS & SINGING SOCIETY
MARCH 2, 2021 BOARD OF DIRECTORS MEETING
This Meeting is open to the current membership and all directors. Social distancing rules apply and you must wear a mask. Meeting starts at 6:30pm.
Secretary’s Minutes – 2/2/21
President’s Report – Mark Pinnick
Review of 2019 and 2020 events profit/loss
Parking pass applications
Code of Conduct
1. Finance Team – Deb Korting
Action: Motion to approve. (See attached report)
2. Activity Team: Eric Chivington and Dhuey Cronk
90 Days: Planning Phase
60 Days: Implement Phase
-Ordering of items
30 Days: Execution Phase
-Week of Event
-Day of Event GO TIME!!
-After event debrief
3. Membership Team: Lara Furukawa and Carolyn Martin
Germania has 193 active members, which include people who have renewed and people who have joined in the past year who are not due for renewal until a future date or who have renewed. (includes 8 free memberships)
Potential members in Wild Apricot ad continued renewal drive:
There are 212 entries in WA who have not renewed. All of these have been members in the past at some point, but many have not paid in several years, due to differences in how records were kept.
These contacts are continuing to renew at a steady rate. (33 in the past 2 weeks) We are continuing to reach out.
Removing old contacts:
At this time, the plan to move contacts who have not renewed by March 31, 2021 to the archive and discontinue contacting them to renew their membership. Archived contacts can be pulled back into active statue, and do not count against our current 500 contact limit.
How can you help:
If you are a WA administrator, please go to “contacts” and “saved searches” and select “lapsed”. (you can also run a simple search with “lapsed” as keywork if you are familiar. Please contact anyone on that list that you would like to encourage to renew. If you do not use WA, let Lara know and she will send you a current list with the info you want (email, phone, etc.)
Motion to approve: New applicants: Ryan Cronk, T.J. Duda, James Goodall, and Frank Resch.
Motion to approve: Interim Membership Policy and Procedures Suspense: May 2, 2021 (allows time to review and bring questions to next 2 meetings)
Motion to approve: Germania Recommended Membership Prices for 2021 and 2022.
4. Communications Team: Mark Pinnick and Lara Furukawa
Met 2/21 to discuss the communication team direction.
Recommend that we continue to have the weekly Monday Blitz, a monthly letter from the President, and a quarterly newsletter which is sent out to the membership.
A meeting will be setup with Sam, Deb, Mark, Lara and Eric to discuss the website. (not completed yet)
Wild Apricot training for communicating with the membership.
5. Business Operations Team: Bob Traphagan
Nothing new to report.
6. House Team: Ryan Cupp and Billy Taylor